1. PASSPORT - should have been issued within the previous 10 years; its validity should extend at least 3 months after the intended date of departure from
the Schengen territory; must have at least two blank pages;
2. VISA APPLICATION
2.1. Visa application form without blanks, signed twice by the applicant - at least 18 years old may lodge and sign a visa application personally; the signature
as the one in the passport.
2.2. Two color photos - specifications: passport type, white background 35mm x 45mm, no more than 6-month-old.
3. CHECKLIST
4. APPLICANT'S COVERING LETTER mentioning the purpose and duration of travel, list of attached documents and other useful information.
5. DOCUMENTS CONFIRMING THE PURPOSE OF THE TRIP
5.1. TOURISM - certificate of the travel agency confirming the booking of an organized trip or any other appropriate document indicating the travel plans.
5.2. VISITING FAMILY/FRIENDS
5.2.1. Official invitation or personal invitation letter from the family member/friend, including their address and contact details, and intended period of stay.
5.2.2. Evidence of legal residence of family/friends visited valid for the whole period of the intended stay (e.g. residence permit, valid visa).
5.2.3. If host provides accommodation – document indicating the right of ownership/right to use (e.g. rental agreement) clearly allowing to lodge guests at this location.
5.2.4. Proof of relationship with visited person:
For family visit: document confirming family ties.
Official document (in Polish or English) confirming the family ties (e.g. birth certificate) legalized/attested/apostilled by MEA/MFA. Please note that affidavits will not be considered official documents in this regard. The same spelling of names in all the documents is required.
*For family members of Polish/EU/EEA citizens: original marriage/birth certificate with copy and translation in Polish / English.
For friends visit: confirmation of relationship (e.g. documents, pictures).
. FLIGHT ITINERARY (RESERVATION ONLY) - if the applicant is traveling to several Schengen States, proof of intra-Schengen flight reservation, train itinerary
or car rental. Date from ......………………...... to …………….............. Place of first entry ..................…
. TRAVEL MEDICAL INSURANCE (TMI) - original certificate of TMI issued by a company from the list of approved insurance companies of the consular posts of Schengen states (handwritten certificates will not be accepted); the name of the insured should be written in Latin alphabet; TMI must be valid in the Schengen area and for the entire duration of stay, the TMI's minimum coverage is 30.000 euro and it must cover costs of any emergency medical treatment, hospitalization and repatriation (including in case of death).
Name of the insurance company: ……………………………..Insurance number: ……………….………………………………………………Validity: from…………………………
8. ACCOMODATION - original document confirming the availability in Poland / each of visited Schengen States, of appropriate accommodation for the intended period of stay.
9. PROOF OF FINANCIAL MEANS
9.1. Original private bank statement showing movements in the last three months, duly stamped and signed by the bank.
9.2. Income tax return acknowledgment for the last two assessment years.
9.3. If the applicant is:
9.3.1. Employed – (A) pay slips for the last three months, (B) employment contract and (C) employers’ statement on approval for holidays.
9.3.2. Company owner or self-employed - certificate of registration of the company, including its goods and services tax (GST) registration number for companies based in India.
9.3.3. Retired person - pension statements for the last three months and/ proof of regular income generated by ownership of property or business.
9.3.4. Unemployed - any other proof of regular income (e.g. if dependent on spouse:
proof of spouse’s financial means and matching spouse’s details in
each other’s passports or marriage certificates in Polish or English, legalized/attested/apostilled by MEA/MFA).
9.3.5. Minor - proof of financial means of parent(s)/legal guardian(s) - If parents' names are not correctly or fully indicated in the applicant’s passport, another official document (in Polish or English) confirming the family ties (e.g. birth certificate) legalized/attested/apostilled by MEA/MFA is necessary. Please
note that affidavits will not be considered official documents in this regard.
10. MINORS
10.1. Permission to travel from the parent(s)/guardian(s) not present during submission of visa application, legalized/attested/apostilled by MEA/MFA except in cases of a parent having sole custody or guardianship of the minor in which case a court order or other proof of sole custody or guardianship must be provided legalized/attested/apostilled by MEA/MFA.
At least one of the parents/ legal guardians shall be present for the submission of the visa application
10.2. Copy of identification document(s) (with signature and photograph) of the parent(s)/guardians having custody/guardianship of the applicant.
11. ADDITIONAL DOCUMENTS - applicants are allowed to submit additional documents that they consider useful to explain/justify the
trip:…………………………………………………………………………………………
12. RESIDENCE PROOF - an ID confirming residence in the Embassy / Consulate jurisdiction.
13. PASSPORT DATA PAGES COPY
13.1. One copy of the applicant's passport data pages (the first and the last one).
13.2. Copy of the pages with Polish/Schengen visas, if issued - if the visas were in the previous passport – copy of that passport’s data pages - the first and the last one.
